Is your QuickBooks tax-ready?
Up to 75 transactions categorized monthly
2 primary accounts reconciled
Monthly P&L and balance sheet by the 15th of the following month (cash or accrual basis)
Quarterly payroll reconciliation
Year-end tax-ready package
1099 vendor tracking
Up to 250 transactions, categorized weekly
Weekly inbox monitoring
4 primary accounts reconciled, plus payroll sync
Expanded monthly reports by the 12th of the following month (cash or accrual basis)
Basic AP processing: up to 10 bills a month in Bill.com, Ramp or Brex
Quarterly payroll reconciliation
Year-end tax-ready package
1099 vendor tracking
Up to 500 transactions, categorized daily
Daily inbox management (24-business-hour response)
Up to 10 balance sheet accounts reconciled, plus payroll sync
Weekly open items and suspense updates
Monthly reports by the 10th of the following month (accrual basis)
Budget vs actual report and rolling 12-month cash flow forecast
Accrual adjustments and deferred revenue schedules
Basic AP and AR processing: up to 20 bills and 20 invoices a month
5 KPIs tracked weekly
Monthly 40-minute strategy call
Quarterly payroll reconciliation
Year-end tax-ready package
1099 vendor tracking
Basic AP is included in Growth, and basic AP and AR in Premium. Add these for higher volume, or on Essential.
Available on any plan. Payroll and modeling are billed monthly, and 1099 filing per season.
Operational Accounts Payable (AP) - $350/mo
Full-service AP management tailored to your cloud tech stack:
Supported Software: Any major cloud AP platform with direct QBO integration (e.g., Bill.com, Ramp, Brex).
Workflows: Custom vendor approval routines & payment scheduling, and aging reconciliation
Volume Included: Up to 30 bills/mo ($5.00 per additional bill)
Payroll Processing & Team Onboarding - $300/mo
End-to-end payroll administration and team onboarding:
Supported Software: Gusto, ADP, or QuickBooks Payroll.
Workflows: Bi-weekly or monthly payroll processing, employee onboarding sync, and benefit deduction tracking.
Volume Included: Up to 15 active employees ($10.00 per additional employee).
Operational Accounts Receivable (AR) - $400/mo
Complete invoicing and revenue collection management:
Supported Software: Standard QBO billing modules, Stripe Billing, or dedicated AR platforms.
Workflows: Custom invoice creation, automated payment reminders, and aging reconciliation.
Volume Included: Up to 30 invoices/mo ($5.00 per additional invoice).
Budgeting, Forecasting & Variance Analysis - $500/mo
Proactive financial modeling to track targets and cash runway:
Platform: Custom cloud dynamic model delivered in Google Sheets.
Workflows: Initial annual budget creation with quarterly forecast updates.
Deliverables: Monthly Budget vs. Actual (BvA) variance reporting and analysis.
Premium already includes monthly budget vs actual and a rolling 12-month cash flow forecast against your budget. Add this to have us build the budget and model.
E-Commerce & Inventory Recon - $450/mo
Automated merchant payouts and COGS tracking:
Supported Platforms: Amazon, Shopify, Stripe, or BigCommerce.
Reconciliation Scope: Clearing account payouts against gross sales, merchant fees, sales tax collected, and COGS inventory movements.
Deliverables: Accurate monthly gross-to-net sales and margin reporting.
Vendor Review & Annual 1099 Form Filing - $150/season
Seasonal contractor tax compliance and form submissions:
Vendor Review: W-9 collection review, TIN matching verification, and 1099-NEC/MISC eligibility tracking.
Filing Scope: Preparation and electronic submission to the IRS and applicable state agencies.
Volume Included: Includes setup + up to 10 filings ($15.00 per additional form).
How quickly can we get started?
Once you complete our quick intake form and sign your service agreement, we can officially initiate onboarding within 24 to 48 hours. Most standard onboarding and accounting access setups take less than 5 business days.
Are there any contract lock-ins?
No. Our monthly retainers operate on a flexible month-to-month basis. We earn your business every month, though we ask for a standard 30-day notice if you ever decide to pause or change services.
What accounting software do you work with?
We specialize primarily in QuickBooks Online. We also seamlessly integrate with payment processors, billing systems, and payroll platforms including Stripe, PayPal, Gusto, Rippling, and Wise. You keep your own QuickBooks Online subscription. As a ProAdvisor firm, we can add it to our account so you get the ProAdvisor discount.
What counts as a "transaction"?
A transaction is any individual bank line item, credit card charge, electronic transfer, or invoice payout processed through your connected accounts.
What happens if we exceed our package transaction limit?
You never have to worry about your bookkeeping grinding to a halt. If you exceed your monthly tier max, extra transactions are automatically processed and billed at a transparent overage rate on your next invoice:
Essential: $2.00 per additional transaction
Growth: $1.50 per additional transaction
Premium: $1.00 per additional transaction
How are historical cleanups priced?
If your books are months behind or need prior period adjustments, historical cleanup work is billed at 1.5x your base package price per backlogged month. Once your books are completely caught up and tax-ready, your account transitions to the standard monthly retainer rate.
One-time clean-up projects (without subscribing to any package above) are billed at the base rate of $500
What is the difference between Cash Basis and Accrual Basis?
Cash Basis records income and expenses only when money actually enters or leaves your bank account. It is simple, effective, and ideal for early-stage compliance and tax preparation.
Accrual Basis records revenue when earned and expenses when incurred (regardless of cash timing). It incorporates advanced items like prepaid expenses, deferred revenue, depreciation schedules, and ASC 606 revenue recognition which investors, lenders, and Series A+ startups require.
Every plan offers cash or accrual at the same price. SaaS and subscription companies are always on accrual.
How do we communicate with our accounting team?
Depending on your tier, we offer dedicated email support, daily/weekly inbox monitoring with a 24-hour SLA response time, and scheduled strategic consultations via Google Meet.
Do you file tax returns?
We don't file income tax returns. We prepare tax-ready books and a year-end package for your CPA or tax preparer, and we're happy to work with them directly. We do file 1099s through our 1099 add-on.
